Affinitus Chefserve

Although AFFINITUS have been providing software solutions to the Wholesale and Import sectors of the Fresh produce Industry for since 1980, as the industry changed we realised that modifying the existing wholesaler/importer system would not be nearly specialised enough to cope with the specialised nature of the Catering supply Industry.

As a consequence the Chefserve Catering Supply Manager was developed as a completely new product to meet with the specialist needs of the Catering supply business.

The main features of the Chefserve Catering Supply Manager are detailed below:

• • • • • • • • • • • • • • •

Customer specification / preferences detailed on picking / production sheets Daily gross margins by customer / round / salesman or total Unlimited number of Price lists Ability to automatically fax or e-mail price lists to customers Web enabled to facilitate Internet ordering Bulk and Split items on picking / production sheet Cost + or - discounts Kilo, lbs, box or each (or any other measure of sale) order entry and adjustment Weights and splits automatically converts Total produce requirements from orders taken (a report can show the current stock and produce required to fulfil the orders) Packing sheets automatically produced from order Loading sheets by van or round Delivery notes / Invoice production by van or round Delivery summary sheets by van or route Purchase invoice matching

Chefserve Catering Supply Manager integrates fully with the AFFINITUS Financials

Catering Supply Manager

Price lists
The Chefserve Catering Supply Manager is able to produce an unlimited number of price lists. This means each customer could have a different price list making tailoring of price lists possible. When an order is placed the system automatically scans the customer's specific price list and enters the prices automatically. The benefit is one of both speed and accuracy, how many times are prices entered incorrectly manually, creating additional work and customer dissatisfaction?

The price list can be composed of cost price + % mark up or a nominal cost - discounts with the facility to override any individual prices to reflect a tailored price list to the customer. The price lists can be automatically faxed or e-mailed to customers either singularly, several or all. The automation can be set up to take place at the most cost effective time reducing both call costs and the time spent feeding faxes into the fax machine.

Customer product specifications
The customer/product specification facility means when an order is taken the resulting paperwork contains the correct product specification information again eliminating mistakes and increasing the overall efficiency of the operation.
For example a customer may require the largest apples possible or the smallest lamb chops available.

Weights and splits conversion
The system is able calculate and convert split orders to bulk if required. E.g. a customer may order 12 melons at 0.80p each but is entitled to order a box of 10 at £7.00 and 2 at 0.80p. The system can, if required, automatically convert the order from 12 single at 12 x 0.80p = £9.60 to a box at £7.00 and 2 single at 0.80p making a total of £8.60.

Bulks & splits
The Bulk and Splits facility separates the picking or production sheet to show separately those items of Bulk such as boxes and packs and Split items such as Kilo or each. This feature could allow untrained staff to collate the bulk items such as boxes and allow the skilled butcher to prepare the cuts to the customer's specification.

Produce (buying) requirements
The system collates all the orders taken and produces a produce requirement sheet detailing the current stock, total orders and the difference required to fulfil the orders if the stock held is insufficient.

Delivery route
Each customer can be assigned to a van/delivery route and a delivery round summary can be produced detailing the order of deliveries and any special details relating to the order.
The route can be modified at any time to provide total delivery flexibility.

Load sheets
A Van/lorry load sheet can be produced detailing all the produce required to be on the vehicle to satisfy the day's orders

Delivery notes / invoices
A delivery note can be produced detailing the produce and with pricing if required.
The system can produce either plain paper invoices or can be set up to print onto preprinted stationery new or existing layouts.
Invoices can be set up to be specific to the customer so can be one invoice per delivery, one invoice per day or one invoice weekly.

Reports
The Freshware Catering Supply Manager has many standard reports included as part of the standard program. Most reports are user defined allowing the user to choose from the following criteria:

• • •

Single date or a range of dates Single customer, a range of customers or all customers Single product, a range of products or all products

By selecting the relevant range of information the customer can produce information such as daily sales margin for a one customer for all products.

Accounts package
The Chefserve Catering Supply Manager fully integrates with the AFFINITUS Financials accounts package as part of the standard programme.