FreshWare

Fresh produce strategic IT solutions provider

Freshware design and develop industry specific software solutions to the fresh and frozen produce industry, Freshware clients typically cover the complete process of growing and marketing the product, importing containers, loading lorries and shipping consignments through to wholesalers within the major markets across the country.

We provide systems for all the different market sectors within the fresh food and produce industry including importers, wholesalers, catering suppliers, growers and co-operatives, pre-packers and multiple suppliers, third party distribution, transport and distribution and storage. Freshware now has more than 150 clients, including some concentrated pockets of clients, such as 24 individual companies in London’s Covent Garden Market.

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FreshWare

Modules

Financials and Distribution

AFFINITUS Financials provide an easy to use, fully integrated and extensive functionality as a standard accounting package that Freshware, Chefserve and Agrilogic all update seamlessly and in real time (no overnight posting routines).

The Affinitus Financials integrated accounting system makes use of the Windows functionality and features split screens, program chaining, field-level password, diaries and audit trails as standard.

Installed in over 200 businesses, AFFINITUS provide the premier software packages for the Distribution and Wholesale Marketplace and Process Manufacturing Industry.

Benefits include:

  • Efficient response to customers’ needs
  • Holding of correct and moving stock
  • Optimization of Stock Levels
  • Reduced cost per transaction
  • Increased Cash flow & Profitability
  • Flexible and Proven Solution

Modules include:

  • Sales Order/Telesales
  • Prospect Marketing
  • Stock Control
  • Purchase Order Processing
  • Sales Ledger
  • Purchase Ledger
  • Nominal Ledger
  • Fixed Assets
  • Formulations
  • (Product Structures)
  • Works Order Production
  • Production Planning
  • Production Orders
  • Warehouse Management
  • Office Automation
  • E-Commerce
Wholesale Produce & Flower Trading

Empowering the traders in your business

This module is designed to track batches of goods, often referred to as lots, deals or consignment. The consignment can be on a fixed price or commission basis.

Cash/credit ticket dissection is facilitated by the use of the standard programs, touch screen point of sale system and the use of handheld terminals.

Sender returns are easily produced from the system using a combination of the actual sales and traders returns to provide a closing stock position.

Features

  • Consignments tracking
  • Cash/credit sales tickets
  • Missing ticket report
  • Salesman performance
  • Porterage calculated or override for cash sales
  • Daily cash reconciliation
  • Cashier module
  • Sender returns by email/fax
  • Open price wholesale transactions with automatic contra posting of commission/handling
  • Sender adjustment facility
  • Full analysis of account sales
  • Daily/weekly sales reports
  • Daily/weekly sales statistics

Benefits

  • Increase clerical efficiency
  • Full sender analysis by consignment
  • Full sales analysis by transaction/consignment
  • Sender/consignment profitability
  • Full product traceability

Integration

  • FRESHWARE Financials
  • Sales Order Processing module
  • Account Sales module
Consignment Trading and Market Distribution

Empowering the traders in your business

This module is designed to track batches of goods, often referred to as lots, deals or consignment. The consignment can be on a fixed price or commission basis.

Sender or Grower returns are easily produced from the system using a combination of the actual sales and traders returns to provide a closing stock position.

Features

  • Consignments tracking by Boat/Vessel/Sender Ref
  • Sales on Fixed/Open Price
  • Multi Salesman / Multi User Sales Screens updating in real time
  • Multi Price Entry for Customer Returns
  • Customer Open Price Reporting/Auto Faxing
  • Invoice Gross or Net of Commission/Handling
  • Customer League Tables
  • Salesman performance / Profitability
  • Sender Return Price Entry
  • Sender and Account Sales returns by email/fax
  • Open price wholesale transactions with automatic contra posting of commission/handling
  • Sender adjustment facility
  • Full analysis of account sales and summary reporting for growers
  • Daily/weekly sales reports
  • Daily/weekly sales statistics
  • Sender Statistics

Benefits

  • Increase clerical efficiency
  • Full sender analysis by consignment
  • Full sales analysis by transaction/consignment
  • Sender/consignment profitability
  • Full product traceability

Integration

  • FRESHWARE Financials
  • Affinitus CRM and SRM
  • Goods In / Quality Control / Packhouse
  • Sales Order Processing module
  • Account Sales module
  • Purchase Order Processing
Packhouse and Pre-Pack Production

Pre-pack costing provides comprehensive labour analysis, product yield calculation, traceability and cost control functionality.

Accumulated production quantities from labour postings are compared with daily despatches, production allocation and stock count, providing stock reconciliation routines. Overhead recoveries cater for direct and indirect costs. Combining packaging material, transport and raw material costs offers accurate and timely data. Labour postings integrate directly into the Payroll module and include support for both gangs and sub-contract workers.

Features

  • Labour costing – own labour and gang labour
  • Daily production recording
  • Comprehensive labour cost reporting
  • Raw materials and finished production allocation
  • End of day stock check recording
  • Daily stock/production reconciliation
  • Direct and indirect cost recoveries
  • Overhead cost apportionment
  • Production department and line costing
  • Consignment yield and return reporting
  • Cost analysis over labour, packaging and produce
  • End of day stock take

Benefits

  • Labour cost control
  • Margin analysis by consignment, supplier and customer

Integration

  • Sales Order Processing module
  • Procurement module
  • Stock Control module
  • Handheld terminals/touch screens
RHD & Ongoing Storage (For Use by Logistics Providers)

This module is currently being updated.

For more information please contacts us on 01795 844555.

Logistics & Dispatch Modules

This module is currently being updated.

For more information please contacts us on 01795 844555.

Warehouse Management and Stock Control

This module is currently being updated.

For more information please contacts us on 01795 844555.

Pack house Management

This module is currently being updated.

For more information please contacts us on 01795 844555.

Pallet labeling and Scanning

Empowering the traders in your business

Less of a module and more of a choice, this functionality can be utilized across the whole system to label and scan the stock at a variety of key points within the system.

Integration

  • Goods IN
  • QC
  • Stock Take
  • Packhouse Management
  • Despatch
Sales Order Processing – Telesales

Placing your telesales team in control

This module is designed to enable telesales operatives to take orders based on the use of catalogues and/or price lists. Customer PLOF (Price List Order Forms) are available on screen, mirroring the customers specific order form, plus any previous order history. This gives the operator the benefit of only needing to key in the quantity field, which greatly increases order entry speed.

Call schedules can be setup to ensure the customer is called on time and on a day that suits their schedule, with the facility to enter call back times if necessary.

Promotions can be pre-set into the system with start and end dates. They can be called upon at any time during the sales order process, with the operator needing only to enter the quantity required.

Features

  • Call lists and schedules by operator
  • Customer templates/profiles
  • Unlimited price lists
  • Product message pad/customer preferences
  • Promotions and specials offers
  • Stock access across multiple locations
  • Expected stock viewing
  • Previous order history
  • Back orders/to follow
  • Unavailable/covert & overt substitutions
  • Sales orders allocated against consignment stock or unallocated
  • Production of picking notes and delivery notes
  • Automatic haulage calculation and haulage invoice reconciliation
  • Unlimited alternate delivery addresses
  • Sales quotations/convert to order
  • Daily/weekly sales/profit reports
  • Fully integrated with EDI orders and invoices

Benefits

  • Increase clerical efficiency
  • Increase sales and gross profit with telesales operators motivated and prompted with special offers
  • Real time delivery of management information
  • Improved customer services

Integration

  • FRESHWARE Financials
  • Fax2Order module
  • Purchase Order Processing module
  • Stock Control module
  • Logistics module
Sales Order Processing – Traceability

Full Traceability from Field to Shelf

The Sales Order Processing module supports order intake and invoice transmission via electronic data interchange and is compliant with all major multiple formats. Also included are flexible invoice production options and user definable invoice layouts, plus provision for weekly forecasting, open price wholesale market sales, special promotions, own or third party vehicle planning and haulage cost reporting, thus ensuring that all sales channels are comprehensively covered.

Features

  • Supermarket programs
  • Wholesale market operations
  • Scheduled order entry
  • Account sales
  • Interface for EDI orders and invoices
  • Proof of delivery
  • Customer-specific and user-defined document layouts
  • Product/price schedule with availability flagging
  • Flexible price schedule and diary with history
  • User control of invoice
  • Provisional and actual order comparisons
  • Vehicle loading/planning

Benefits

  • Pack-house requirements planning
  • Vehicle capacity/efficiency control
  • Vehicle costing
  • Pallet and tray control

Integration

  • FRESHWARE Financials
  • Pre-Pack Production module
  • Sales Order Processing module
  • Account Sales module
Grower Pooling and Co-operatives

This module is designed to handle payment for brassicas and other produce, packed either in the field or the pack-house, where pools are calculated over consecutive fixed length periods.

Payments are calculated by deducting costs, either standard or actual, from the revenue obtained from the sale of members produce. The resultant net pool value can then be shared out, on a pro-rata basis, according to individual input. Charges specific to individual growers may be deducted before final payment is made. The module contains comprehensive report and document production facilities, many of them definable to suit customer needs.

Features

  • Full integration with other modules:
  • Procurement, Labour Analysis, Pre-Pack, Stock, Purchase Ledger, and Nominal
  • Definable calculation periods for each pool, e.g. weekly, fortnightly, four-weekly
  • Pool calculations based either on input or output during a period
  • Poll deductions based either in standard costs, or on actual pre-pack costs with an optional percentage mark up, e.g. labour, packaging, transport
  • Pool input and output may be in varied units of measure, equating back to a standard unit for calculation
  • Fixed additions or deductions to calculated pool price may be made for specified products or grades of product
  • Pool revenue and cost adjustments
  • Growers price adjustment
  • Grower charges, of varying types, to cover harvesting, collection, handling etc
  • Grower charge adjustment
  • Advance and withheld payment facilities
  • User definable self-billing invoicing
  • Handling of individual purchases on a non-pooled ‘consignment’ basis
  • Handling of payments via a second sister company to differentiate between co-operative members and other non-member growers
  • Comprehensive reporting

Benefits

  • Eliminated manual calculation
  • Prompt grower service and payments

Integration

  • FRESHWARE Financials
  • Pre-Pack Production module
  • Purchase Order Processing module
  • Sales Order Processing module
  • Account Sales module
Touch Screen Warehouse Management Systems

Charging customers correct amount for goods they receive.

This module is designed on a touchscreen. It allows the pickers in a warehouse to view orders that have been processed for the night. They are able to go into an existing order and confirm whether an item can be picked or they do not have that item in stock.

The Touchscreen is also attached to a pair of weigh scales, this is so that the pickers can put the weighted items on the scales and if the item weighs over or under what the customer has ordered then it will change the price of that line to be in keeping with the weight. The Items that aren’t in stock once picked will appear on a shortages report which will go the buyer, giving him a clear understanding of the Items he has to buy.

The touchscreen can be used to pick separate categories e.g. Bulks, Splits & Weighted Items or It can be used to pick all categories. The picking process can be designed to work with any customer’s warehouse.

Features

  • Touchscreen design
  • Order Management

Benefits

  • Charge precisely for produce
  • Increased awareness of stock wastage
  • Gives the buyer a clear view on what needs to be brought to fulfil orders.

Integration

  • Factory based touchscreen
  • Calibrated Weigh Scales
  • Freshware Scales Program
  • Ipad based bulk picking
Profit Margin Reporting by Sender / Consignment / Customer / Salesman

This module is currently being updated.

For more information please contacts us on 01795 844555.

Business Growth Management

The five-year plan is a management tool which allows your senior executives to forecast the growth of the company. It provides the basis of presentations to your customers in a format already accepted by them.

It comprises of the following:

  • Facility to create sales forecasts per customer/product and to breakdown those products by week/month/year as required.
  • Facility to create supplier database with full pesticide reporting and history of audit reports completed, including documents and photographs as required.
  • Suppliers can be approved/de-listed against specific customers.

The system then enables a drill-down function allowing the user to pick any period in time for the whole company, or a particular customer, and drill down to see how that information may be broken down. It will then automatically review the supply base to ensure that the suppliers are predicting supply that will meet demand.

The Sales Forecasting module is a facility for generating, manipulating and recording short-term sales forecasts. It is intended as an aid to both procurement and production planning and provides output in a number of forms, including reports, emails and interfaces to spreadsheets.

Features

  • Daily/weekly/rolling forecast
  • Auto generation of supplier purchase orders
  • Direct fax/email facilities

Benefits

  • Data warehouse
  • Up-to-date client presentations
  • Supply-driven

Integration

  • Purchase Order Processing module
  • Sales Order Processing module
  • Market Sales module
  • Pre-Pack Production module
  • Quality Assurance module
  • Integrates with Affinitus Financials
  • Integrates with Sage Line 100,200
  • Integrates with Microsoft Dynamics
freshware-testimonials-image-half
freshware-testimonials-image-half

Implementing FreshWare within our business is one of the best decisions we have made!

Iain Furness,
Managing Director,
The French Garden Group

Freshware was able to offer more flexibility and they demonstrated that in what they were able to produce.

Jepco Marketing

We have been very pleased that we have been able to get a phased implementation on this project, allowing us some very quick wins within only months of placing our order with Affinitus.

Mash Purveyors

Our software shows you real time vital information

This focused approach allows customers to gain significant business advantage when deploying these market-leading solutions. Our solutions allow users to manage collaborative relationships between customers, business partners and employees and help guide.

  • Today's Turnover
    £76921.29
  • Last Week
    £70933.73
  • Today's Margins
    4.00%
Products sold by value
425
Number of orders taken today
Turnover last week totals
30
New accounts in the last month
Products sold by value
Number of orders taken today
Turnover last week totals
New accounts in the last month

News

November
28
Deck the halls with eco friendliness

In all the jolly festivities, who would have thought that the type of Christmas tree you choose could have significant environmental, economic and social implications? For a lot of people, the choice to reduce deforestation by going artificial is an easy one to make. But should it be? There is more to this age old […]

Read more >
September
29
Freshware Launches Mobile Ticket Entry On iPad

Freshware launched the latest addition to the freshware system, which comprises of an entire suite of programs designed specifically for the latest gadget to take the world by storm, the Apple iPad. We are already seeing massive interest in our new systems from both existing and potential new clients.

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September
11
C&C Group Implement Freshware Across London

Change is not something that people want to do for no reason, but when Paul Ashley, Financial Director of C&C Group Ltd got to the point of having to review his companies IT systems, he knew from previous experience that he needed it to be as painless as possible. “I had been involved in a […]

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May
06
Pallet and Tray Tracking System Launched

Managing trays and pallets has never been so complicated, with the multiple types of trays and pallets now in use by a variety of clients. The management of these is now an essential part of the management of a successful business, due to the costs of lost or uncollected trays, which can amount to significant sums. […]

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Case Studies

Vidafresh starts to see benefits of bespoke system

Jepco Marketing

Mash Purveyors Ltd

Halls International